What Should You Do if a Student Requests Extended Test Time?
1) Ask the student if he or she has been approved to receive SNAP Services. If the student has been approved to receive SNAP Services, you can be assured that his or her disability is well documented. The student should have a letter from the Dean of Undergraduate Studies stating that he or she has been approved for these services, or you may ask to see his or her Professor Notification Letter from the Center for Disability Services confirming that the student is eligible for these services. This letter will not identify the disability (students have the right to keep the specific disorder confidential); however, this letter will state the accommodations the student is entitled to receive. If the student has not been approved for SNAP Services, you are not required to provide any accommodations.
2) Once you are sure the student is entitled to extended test time, a decision needs to be made about the following:
- Where will the test take place?
- When will the test take place?
- How will the student obtain the test?
- How is the test to be returned to the professor?
These details should be put in writing to avoid any miscommunication.
Because of limited space in the CDS Alternative Testing Site, we recommend that students be allowed to take extended time tests in their instructor's office whenever possible. This procedure allows the students the opportunity to ask questions regarding the exam and clarify any points that may be misunderstood.
If the student is to take his or her test at the CDS Alternative Testing Site, the student must adhere to the Testing Accommodation Policy described in the next section. Once students are approved for services, they are instructed to make an appointment with CDS personnel to review these testing procedures. Unfortunately, all students approved for SNAP Services do not take advantage of this orientation. If you talk with a student and he or she seems uncertain about procedures, please refer the student to SNAP Services.
Final Exam Policy for SNAP Students
Final examinations must be taken at the time scheduled except when:
- The student has two or more
exams scheduled simultaneously;
- The student has two consecutive
exams on the same day;
- The student has three or more exams scheduled within a two day period, or;
- Circumstances occur beyond the student's control. (Documentation has been submitted to the Office of Undergraduate Studies according to the section entitled "Absence from Final Examination," in the Undergraduate Bulletin.)
Permission to reschedule exams may be obtained from a dean in the Office of Undergraduate Studies with written permission of the instructor. Change of exam forms may be picked up in the Office of Undergraduate Studies. This permission must be obtained prior to the first day of the exam period.
Testing Dilemma
Occasionally, despite our best intentions, the following situation occurs. A student will present the Professor Notification Letter to the instructor. The instructor tells the student to "Go on and take the test with the class, and we'll see how you do." Most students abhor asking for accommodations and want to be agreeable. (Most do not want to set up what could be perceived as an antagonistic relationship with someone who will ultimately be giving them a grade.) Some students are so intimidated by professors that they will agree to most suggestions a professor makes. The professor certainly has the right to make this suggestion; however, he or she must be prepared for the student to challenge the validity of the exam grade should the student feel that he or she was not able to demonstrate his or her knowledge due to lack of accommodation. What are you going to do? Will you allow the student to retake the test? Drop the grade? Create another test with the same format and level of difficulty? Issues such as these must be addressed before encouraging a student to take an exam without the accommodations granted by law.
Pop Quiz Dilemma
What do you do about pop quizzes and the student who has been granted extended test time as an accommodation? Here are some possibilities:
- Allow the student additional time after class to complete the quiz.
- Administer the pop quiz at the end of the class.
- If the test has four questions and you allow the class ten minutes to take the quiz, grade the student on two questions or three questions, depending upon whether the student is entitled to time and a half or double time.
- Allow the student to take the quiz in a previously agreed upon location near the classroom. The student would return to class after the extended test time.
- If none of the above options are feasible, another possibility would be for the student to take the pop quiz without extended test time, but the instructor would not count the grade for or against the student.
If you plan to use pop quizzes, the best way to avoid awkward situations is to communicate early in the semester with the student who needs extended time. Together you can develop a workable solution for everyone involved.
Remember, accommodations are always negotiable, but if an accommodation is not provided, we must be prepared to document and justify our actions and be ready to explain why an accommodation was not provided. As we have learned from experience, we may be held accountable.